Template Description

This verification statement template is issued on the company’s official letterhead and serves as a formal declaration for the accuracy of the information provided in a GST refund application. The template is a 2-page MS Word document, customizable to include the company’s specific details such as GSTIN, address, and signatory. It is primarily used for submissions to the Assistant Commissioner of Goods & Service Tax (Ghatak) when filing GST refund applications. The intended audience includes businesses, company secretaries, tax professionals, and other entities engaged in GST compliance and refunds.

Understanding the Verification Statement for GST Refund Applications

Terminologies:

• 'GST Refund Application' refers to the process by which a taxpayer claims a refund of taxes paid under the Goods and Services Tax regime, in cases such as excess tax paid, export without payment of IGST, or unutilized input tax credit.
• 'Verification Statement' means a formal declaration confirming the accuracy and truthfulness of the information provided in the refund application.
• 'Ghatak' refers to the specific GST jurisdiction or circle under which the taxpayer falls.

Procedure for Submitting the Verification Statement:

• Use Company Letterhead: Prepare the verification statement on the company’s official letterhead. Include the company’s full name, address, and GSTIN at the top of the document.
• Address to GST Officer: Address the document to the Assistant Commissioner of Goods & Service Tax, Ghatak (specific jurisdiction), and mention the city.
• Details of Entity and Applicant: Mention the full name of the entity along with its GSTIN. Provide the name and designation of the person making the verification on behalf of the company.
• Verification of GST Refund Application Information: The authorized person should formally affirm that the information provided in the refund application is true and correct to the best of their knowledge. Acknowledge responsibility for the accuracy of the data provided.
• Signature of Authorized Representative: The verification must be signed by the authorized representative, such as the Managing Director, CFO, or another senior officer of the company. Ensure that the designation and name of the signatory are clearly mentioned, along with the date.

Key Considerations:

• The authorized signatory must ensure that all the information provided in the GST refund application is accurate and truthful.
• False declarations or inaccuracies in the verification can lead to penalties or rejection of the refund application.
• Ensure that the correct GST jurisdiction (Ghatak) is mentioned to avoid any processing delays.

Conclusion

This verification statement template is essential for confirming the accuracy of the information provided in a GST refund application. Proper verification ensures compliance with GST law, strengthens the application, and expedites the refund process. Businesses filing for GST refunds must use this document to provide a formal and legally binding affirmation of the information they submit to GST authorities.