Template Description

The Factories Act Compliance Policy Template is a statutory HR and operational policy document designed to help organisations comply with the Factories Act, 1948 and relevant state-specific factory rules. This professionally structured 5-page MS Word template ensures legal adherence to factory registration, worker safety, working conditions, and labour welfare standards. It is suitable for manufacturing units, production plants, warehouses, and any establishment employing the required number of workers under the law.

Understanding the Factories Act Compliance Policy Template

This policy enables companies to implement systematic protocols for factory operations, covering safety standards, working hours, audits, inspections, accident reporting, and compliance recordkeeping. It is a must-have document for the HR, Admin, Safety, and Compliance departments in legally recognised factory establishments.

Key Features of the Template

• Legal Foundation: Structured by the Factories Act, 1948 and state rules like Maharashtra or Tamil Nadu Factories Rules. Includes references to Sections such as 2(m), 11, 21, 59, 92–96A, and other key compliance points.
• Registration & Licensing Compliance: Covers mandatory registration with the Factory Inspectorate, licensing renewals, layout approvals, and applicability criteria (10+ workers with power / 20+ without power).
• Working Hours & Overtime Regulations: Defines the legally permissible daily and weekly limits, break periods, overtime rules (double pay), and maintenance of overtime registers (Form 10).
• Health, Safety & Sanitation Standards: Details provisions for machine guarding, ventilation, cleanliness, drinking water, restrooms, sanitation, first aid, fire prevention, and PPE protocols.
• Welfare Obligations: Lists canteen, crèche, restroom, and washing facilities obligations. Mentions statutory requirements for the appointment of Welfare Officers and Safety Officers.
• Employment Norms for Women & Young Workers: Includes protections, working hour restrictions, and mandatory health certification rules for adolescents (14–18 years).
• Registers & Documentation: Covers maintenance of all statutory registers like Muster Roll, Leave with Wages (Form 21), Accident Register (Form 22), and Health Register (Form 7), with retention timelines.
• Audit & Inspection Protocols: Guidelines for internal compliance audits, engagement with Factory Inspectors, and documentation during inspections.
• Accident Management & Reporting: Clear instructions for reporting accidents (serious or otherwise), completing Form 18/Form 21 filings, and conducting internal investigations.
• Training & Display Requirements: Induction and annual training mandates, emergency drills, and compulsory policy display on factory notice boards.
• Penalties & Legal Risks: Summarises penalties under Sections 92–96A for general contraventions, repeated offences, or negligence causing serious accidents.

Conclusion

This Factories Act Compliance Policy Template provides a comprehensive, legally compliant framework to help companies stay aligned with labour laws, promote safety, mitigate liability, and maintain operational transparency. When implemented properly, it reduces the risk of legal penalties, improves audit readiness, and creates a safer, law-abiding factory work environment.